The State Archives of Cagliari processes users’ personal data in compliance with European and national legislation on personal data protection and in accordance with the principles of lawfulness, fairness, transparency, data minimisation and security.
This page provides information on the processing of data in connection with the Institute’s activities and services and on the use of cookies and other technological tools through the website.
Privacy and data protection
Data Controller and Institute contact details
The Data Controller for personal data is the Ministry of Culture (MiC), which, by Ministerial Decree of 24 May 2018, designated:
- the State Archives of Cagliari, Via Gallura 2 – 09125 Cagliari (CA), as Data Processor, Tax Code 80001630922 – PA Code: PB14L9 (hereinafter referred to as AS-CA);
- the Data Protection Officer (DPO), Dr. Enrico Trogu (enrico.trogu@cultura.gov.it);
The processing operations described on this page are carried out within the framework of the activities and services of the State Archives of Cagliari.
State Archives of Cagliari
Via Gallura, 2
09125 Cagliari
Tel. 070 669450 / 070 665772
PEO: as-ca@cultura.gov.it
PEC: as-ca@pec.cultura.gov.it
Tax Code: 80001630922
Data Processor
The Data Protection Officer can be contacted at the following addresses:
Ministry of Culture – Data Protection Officer
Via del Collegio Romano, 27
00186 Rome
PEO: rpd@cultura.gov.it
PEC: rpd@pec.cultura.gov.it
Legal basis for processing
- Royal Decree No. 1163 of 2 October 1911, Regulations for the State Archives
- Regulation (EU) 2016/679, Article 13
- Rules of Conduct for processing for archiving purposes in the public interest or for historical research purposes (Official Gazette No. 12 of 15 January 2019)
- Legislative Decree 196/2003, Personal Data Protection Code, Article 2-quater, paragraph 4
- Legislative Decree 42/2004, Code of Cultural Heritage and Landscape
Data processed
Browsing data
The IT systems and software procedures used to operate the website acquire, during their normal operation, certain data whose transmission is implicit in the use of Internet communication protocols.
These may include IP addresses, information relating to requests made to the server and other technical data concerning the device and software used to access the website.
These data are processed to the extent necessary to ensure the operation and security of the website and, where applicable, to produce statistical information on its use.
Data provided voluntarily
The voluntary sending of communications to the Archives’ addresses entails the acquisition of the data necessary to respond to the request.
Similarly, the use of forms, registration procedures, booking services or other services may involve the processing of the data necessary to provide the requested service.
Where a specific service involves additional processing operations, the relevant information is made available at the time and place where the data are collected.
Purposes and legal bases
The State Archives of Cagliari processes personal data in the performance of its institutional functions and in order to provide access to the services offered to the public.
Processing may, in particular, be carried out for the following purposes:
- enabling access to the Institute and its services;
- ensuring the safety and security of users and premises;
- managing access to the Reading Room and Library;
- managing consultation and research requests;
- managing reproduction requests and other administrative procedures;
- protecting and ensuring the proper management of the records preserved by the Archives;
- responding to requests for information;
- understanding, including through aggregated data, the general characteristics of users and their research interests;
- measuring user satisfaction and improving services;
- managing information services requested by users;
- ensuring the operation and security of digital services.
Depending on the specific activity, the legal basis for processing is compliance with legal obligations, the performance of tasks carried out in the public interest or the exercise of official authority vested in the Administration.
Consent is requested only when it constitutes the appropriate legal basis for the specific processing operation.
Access to the Institute and public services
To use certain services, it may be necessary to provide personal data and, where required by law or by the nature of the service, to provide proof of identity.
This may apply, in particular, to:
- access to and registration with the Reading Room;
- access to Library services;
- consultation requests;
- reproduction requests;
- bookings and registrations;
- other services or procedures in which the applicant must be identified.
Providing personal data is mandatory when such data are essential for the provision of the requested service.
Historical research and archival heritage
The nature of the State Archives requires particular attention to the relationship between freedom of research, access to sources and the protection of personal data contained in archival records.
Consultation of the records held by the Archives takes place in compliance with the provisions of the Code of Cultural Heritage and Landscape and with legislation on the protection of personal data.
Archivists and users are also required to comply with the Rules of Conduct for processing for archiving purposes in the public interest or for historical research purposes.
These rules are intended to reconcile freedom of historical research and the right to study and information with the protection of privacy, personal identity and the dignity of the persons to whom the data relate.
The use and subsequent dissemination of information contained in the records consulted remain subject to the responsibilities and limitations established by applicable legislation.
Consult the Rules of Conduct for processing for archiving purposes in the public interest or for historical research purposes.
Information and communication
The Archives uses its communication channels to inform the public about services, institutional activities, events, projects and cultural initiatives.
When users voluntarily request subscription to a mailing list or another information service, their contact details are used to send the relevant communications.
Users may stop receiving communications using the methods indicated by the service concerned.
Processing methods and security
Data are processed by authorised personnel and, where necessary, by other parties authorised to process them within the scope of their respective functions.
Processing may be carried out using paper-based, electronic and telematic tools.
The Administration adopts appropriate technical and organisational measures to protect data against loss, destruction, alteration, unauthorised disclosure or unauthorised access.
Disclosure of data
To the extent necessary for the purposes pursued, data may be disclosed:
- to authorised personnel of the Ministry of Culture;
- to other public administrations in the cases provided for by law;
- to parties providing services on behalf of the Administration and authorised to carry out the relevant processing.
Personal data are not publicly disseminated unless such dissemination is provided for by applicable legislation.
Retention
Personal data are retained for the period necessary to achieve the purposes for which they were collected and in compliance with the obligations applicable to the management and preservation of public administration records.
Where the relevant conditions are met, data may be retained for longer periods for the purposes of archiving in the public interest, scientific or historical research, or statistical purposes, in compliance with the safeguards provided for by law.
Rights of data subjects
In the cases provided for by Regulation (EU) 2016/679, data subjects may exercise their rights in relation to the processing of their personal data and, in particular, request:
- access to the data;
- rectification or completion;
- restriction of processing;
- erasure, where the relevant conditions are met;
- objection to processing in the cases provided for;
- withdrawal of consent where processing is based on consent.
The exercise of certain rights may be subject to the limitations provided for by law for processing carried out for archiving purposes in the public interest or for historical research purposes.
Requests may be submitted to the State Archives of Cagliari or to the Data Protection Officer using the contact details provided on this page.
Data subjects may also lodge a complaint with the Italian Data Protection Authority.
Cookies and tracking tools
What cookies are
Cookies are small text files that a website can store on the device used for browsing.
They may be used to ensure the proper functioning of the website, maintain certain preferences or collect information about the use of services.
Similar provisions may apply to other technologies capable of performing equivalent functions.
Technical cookies
The website uses cookies and other technical tools that are necessary for its operation and for providing the functions requested by the user.
They may be used, for example, to:
- ensure the proper functioning of pages;
- ensure the security of services;
- maintain technical settings;
- store the preferences expressed by the user regarding cookies.
Consent is not required for tools that are strictly necessary.
Statistics and web analytics
The Archives collects statistical information on the use of the website in order to understand how digital content and services are used and to identify possible improvements.
The website uses Matomo as its web analytics system.
The service is configured with a view to minimising personal data and producing the statistical information required for analysis and improvement activities.
Any cookies used by the system and their respective retention periods are indicated in the list provided on this page.
Third-party content and services
Some pages may embed external services, such as videos, maps or other multimedia content.
Loading these resources may involve the disclosure of data to the relevant provider and, in some cases, the use of cookies or other tracking tools.
Where such tools require the user’s consent, they are activated only after the user has expressed their choice.
Refusing consent to non-essential tools does not prevent the use of the website’s essential functions.
Managing preferences
Where tools requiring consent are present, the website allows users to:
- accept them;
- reject them;
- choose which categories, if any, to authorise;
- subsequently change their preferences;
- withdraw consent previously given.
Preferences can be changed using the Manage cookie preferences command available on the website.
Cookies used by the website
The list of cookies and other tools is kept up to date on the basis of the website’s actual configuration.
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